When asked by a supplier to raise a purchase order, please send an email to accounts@pcipal.com with your manager copied in for electronic approval.
In this email, please include the following:
· A quote from the supplier (if applicable)
· Supplier’s name
· Full address & post code/zip code
· Cost (specifying whether this is including or excluding VAT)
· Short description of the reason for raising the purchase order (this will be used for the details on the purchase order so ensure it is relevant and concise)
Please ensure this is completed despite whether or not we have used them as supplier before. Once the purchase order has been raised by the Accounts team, you will receive an email with the Purchase Order attached as a pdf file. Please forward this on to the relevant contact at the supplier advising them to quote the purchase order number on any invoices relating to the purchase order.
When you receive the invoice, please ensure you forward it to accounts@pcipal.com so it can be processed for payment.
